Bangalore is a great city in which to
host events. Organizing any event requires considerable hard work and planning.
This guide demonstrates a range of issues to be considered and resources
available that can assist in making for a successful occasion. Council
hopes you find this planning guide of assistance.
Objectives of Event Management
Hiring and booking of recreation reserves, public reserves, parks or areas of open space;
Food safety advice;
Grants through the Festival and Event Contribution Program;
Local laws advice;
Traffic management and road closures (limited to Council roads); and
Waste management advice.
Event purpose and concept
Defining the purpose and concept of
your event is an essential starting point of the event management process, to
ensure the events success. You and your event committee should brainstorm some
aims and objectives of the event and ensure these are specific, measurable,
achievable, realistic and have a time frame.
Develop an event management plan
Planning is the most important part
of running a successful event. Event management planning includes all
activities and issues associated with the event and how you are going to plan
for them. Your event management plan must include the following important
Key objectives and measures;
Project plan/ critical path/ and/ or task list listing all the tasks
required to deliver the event (appendix one is a sample task list);
Program schedule or run sheet (including contact list);
Site plan and other details about the venue;
Traffic management plan;
Contracts with suppliers and entertainers;
Event promotion/ marketing;
Waste management plan;
Emergency management plan, including map of evacuation;